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HR Coordinator
Position Summary
The HR Coordinator supports key Human Resources operations with a primary focus on leave of absence administration, workers' compensation return-to-work programs, and driver onboarding. This role serves as an important resource for employees, managers, and business partners by coordinating employee leaves, facilitating successful return-to-work outcomes, and managing onboarding processes for distribution drivers.
The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities while providing excellent customer service in a fast-paced environment.
Essential Duties & Responsibilities
Leave of Absence Administration
The HR Coordinator supports key Human Resources operations with a primary focus on leave of absence administration, workers' compensation return-to-work programs, and driver onboarding. This role serves as an important resource for employees, managers, and business partners by coordinating employee leaves, facilitating successful return-to-work outcomes, and managing onboarding processes for distribution drivers.
The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities while providing excellent customer service in a fast-paced environment.
Essential Duties & Responsibilities
Leave of Absence Administration
- Coordinate and administer employee leaves of absence programs, including FMLA, ADA accommodations, personal leaves, military leave, and state-mandated leave.
- Serve as a point of contact for employees and managers regarding leave eligibility, required documentation, and return-to-work requirements.
- Track leave status, maintain records, and ensure timely communication throughout the leave process.
- Coordinate with third-party administrators, healthcare providers, managers, and employees to support compliance and positive employee outcomes.
- Support workers' compensation claim administration in partnership with the Safety and Risk Manager.
- Coordinate employee communication, medical documentation, work status updates, and claim-related records.
- Administer the company's Transition2Work (Return-to-Work) program by coordinating modified-duty assignments and facilitating successful employee reintegration.
- Monitor employee return-to-work progress and communicate updates to managers and key stakeholders.
- Maintain accurate workers' compensation records and reporting.
- Coordinate onboarding activities for distribution drivers and other designated positions.
- Ensure completion and accuracy of required hiring documentation, compliance requirements, and pre-employment processes.
- Coordinate motor vehicle record (MVR) reviews and driver qualification documentation.
- Work closely with operations leaders, recruiting partners, and new hires to ensure smooth onboarding experience.
- Maintain accurate employee files and onboarding records.
- High School Diploma or GED required.
- 1-3 years of experience in Human Resources, administrative support, employee onboarding, leave administration, workers' compensation, payroll, or a related field.
- Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
- Excellent customer service and communication skills.
- Strong attention to detail and commitment to maintaining accurate records.
- Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
- Ability to maintain confidentiality and handle sensitive employee information with professionalism.
- Ability to work independently and collaboratively in a fast-paced environment.
- Associate’s degree in Human Resources, Business Administration, or related field.
- Experience supporting DOT-regulated or commercial driver hiring and onboarding processes.
- Experience with ADP Workforce Now or other Human Resource Information Systems (HRIS). Prior roles supporting analyst or data entry work for these systems is a plus.
- Manufacturing, transportation, distribution, or multi-site experience.
- HR certification such as a PHR preferred.
- Familiarity with OSHA requirements, return-to-work programs, and workplace safety practices.
For immediate consideration email your resume to thyra@southwestaccountingresources.com
www.southwestaccountingresources.com